Kenja Rooms

Collaboration that gets results

Kenja Rooms is a powerful new way to find and share data
in your company, to collaborate quickly and intuitively
and achieve concrete results.

  • Achieve concrete results
  • Easily find and share data in your company
  • Use on any device

Overview

Employees spend 30-40% of their time searching for the information they need to do their jobs. The majority of that hard-won knowledge is lost when an employee leaves.

Email remains the default workplace collaboration tool, acting as a drag on employee time and productivity.

Existing document management and collaboration tools often impose unintuitive working processes, becoming little-used "store and forget' silos.

Newer tools aim to emulate Facebook-style networking offering workplace chat and "friend" facilities that often produces no meaningful business outcomes.

Kenja addresses these challenges in a user-friendly way by enabling the kind of collaboration all companies need - the kind that allows employees to find and share relevant data quickly, collaborate with a clear business purpose and achieve concrete results.

In an age where business ideas often start with a chance conversation in the elevator or at the water cooler, Kenja allows your employees to quickly put structure around these ideas and turn them into opportunities.

Concept

Kenja Rooms is a powerful new way to find and share data in your company, to collaborate quickly and intuitively and achieve concrete results.

The core concept of Kenja is virtual online "Rooms" which any employee or department can quickly create around a specific event, customer or process. These can be events or processes that occur regularly, like new employee on-boarding & performance appraisals or sales account planning.

They can also be one-time events like a major customer event or the launch of a new product. Rooms can also be used as a communication channel - for example the "CEO's Room" where the CEO posts corporate or personal messages and videos to all staff and invites feedback.

Recognizing that many companies have invested heavily in legacy document storage and other capabilities, Kenja Rooms allows you to drag and drop documents and files relevant to a specific task or project from any existing location on your network into a single shared common area, or "Room".

If the project requires collaboration, the contents of the Room can be discussed using voice, chat, video or simple text input. Documentations in the Room can be updated by project members and tasks can be assigned. Process and approval "gates" can be established to monitor progress and provide an audit trail of key decisions.

Kenja Rooms: Features

Sharing Information

Personalize user interfaces.

Display content in Rooms as Lists, Tables, Columns, and Tiles.

Integrate with legacy systems and popular software to create a unified content collaboration platform.

Collaborating Teams

Organize contents in a Room into objects that can be dragged, grouped, and assigned priority levels.

Hold meetings and brain storming sessions with team mates on project content in the same location.

Conduct live video conferencing, whiteboard, chat, and collaborative notes with team members in real-time.

Visualizing Content

Easily share information by connecting all existing content management systems into a single integrated environment.

Share tasks and conversations on the content.

Key Highlights

Online Courses

Existing project management software typically focuses on project coordination for tasking and scheduling.

Content is organized around tasks and milestones, and displayed as Wikipedia-style data entries in a timeline that is difficult to track, search, and shared easily.

In addition, most of the content shared is textual with limited support for rich multimedia, such as videos and images.

Kenja Rooms is one of the only project management software in the world that allows team members to easily create and organize project topics and content into Rooms.

Each Room can contain a range of rich multimedia content that are related to a topic, such as documents, images, videos, and links to additional website resources. Team members can easily share Rooms of content with fellow staff and external clients.

Visualize Content The Way You Want It

Many existing team management and collaboration tools have fixed processes and systems that require users to conform and adjust to their current working styles.

As a result, the typical success rate of team collaboration software is low, with many early adopters reverting back to their old processes and user interfaces after a few months of trying out their new platforms.

Kenja Rooms is different from other competing software as it is designed to complement the working styles of project teams.

Team members can personalize their user interfaces and display their Rooms as Lists, Tables, Columns, and Tiles based on their individual preferences.

Project teams can also customize and integrate existing legacy systems and popular software services with Kenja Rooms so that project teams can focus on working together, rather than trying to make things work.

Communicate and Collaborate in Real-Time

Kenja Rooms are designed to allow project teams to easily communicate and collaborate with one another in real-time. Let’s look at a typical use case for team collaboration in Kenja Rooms.

Lisa has a new document that she wants to upload into a Room so that it can be shared with other team members.

She drags and drops the document from her desktop into the Room. By doing so, a Tile is created in the Room containing the uploaded document.

Lisa inputs her comment about the document in the Tile and assigns tasks for her project team members to work together on the document.

Lisa and her project team members creates a new Brainstorm session and use the real-time online meeting tool, white board, and interactive notes to discuss about the contents of the document. All of the content shared and created in the Brainstorm session is saved for future reference.

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